Features¶
TaskNotes covers the full spectrum of task management, from basic organization to advanced workflows with time tracking and calendar integration.
Task Management¶
Tasks support configurable status and priority levels, along with due dates, scheduled dates, contexts, and tags. Time estimates and recurring patterns help with planning, while automatic creation and modification timestamps keep everything tracked.
Custom reminders use either relative timing ("3 days before due") or absolute dates. Tasks can auto-archive based on their completion status, keeping your active lists clean.
See Task Management for details.
Filtering and Views¶
The FilterBar appears across multiple views, offering instant text search plus a hierarchical query builder for complex conditions using AND/OR logic. Saved views let you store frequently-used filter combinations, while sorting and grouping options organize tasks by tags, custom fields, or other properties.
Advanced hierarchical subgrouping allows two-level organization, where tasks are first grouped by one criterion (e.g., status) and then subdivided by another (e.g., priority), providing enhanced visual organization for complex task lists.
See Filtering and Views for details.
Inline Task Integration¶
Task management happens directly within your notes through interactive widgets that overlay task links, showing information and allowing quick edits without leaving the editor. Convert existing checkbox tasks instantly, or create new tasks with the create inline task command.
Project notes can display collapsible widgets showing all linked subtasks. Natural language processing turns conversational text into structured tasks, automatically parsing dates, priorities, and other details across 12 languages.
See Inline Task Integration for details.
Time Management¶
Built-in time tracking records work sessions for individual tasks, while the integrated Pomodoro timer helps maintain focus during work periods. Analytics and statistics show patterns in your productivity over time. A dedicated Time Statistics view allows for aggregating task time estimates over various periods.
See Time Management for details.
Calendar Integration¶
External ICS feeds from Google Calendar, Outlook, and similar services sync into TaskNotes, while ICS export lets other systems access your task data with automatic updates.
The advanced calendar view supports multiple formats (month, week, day, year, plus configurable custom day ranges) with drag-and-drop task scheduling. Time-blocking creates focused work periods that link directly to specific tasks.
See Calendar Integration for details.
User Fields¶
Custom fields extend task structure with any data you need. These fields work in filtering, sorting, and templates, letting you adapt TaskNotes to specialized workflows without losing functionality.
See User Fields for details.
Integrations¶
Deep integration with the Bases plugin lets TaskNotes tasks function as data sources within Bases databases, combining structured task management with Bases' analysis capabilities.
See Integrations for details.
REST API¶
External applications can interact with TaskNotes through its REST API, enabling automation, reporting, and integration with other tools in your workflow.
See HTTP API for details.
View Types¶
Different views suit different work styles:
Task List View handles filtering, sorting, and grouping. Agenda View focuses on daily and weekly planning. Kanban View organizes tasks as cards across status columns.
Calendar Views provide visual scheduling with time-blocking. Notes View browses content by date. Pomodoro View integrates focus timing with task tracking.
Settings¶
Configuration adapts TaskNotes to your workflow:
Task Defaults sets default properties and templates. Inline Task Settings controls editor integration. Calendar Settings handles appearance and behavior.
Advanced Settings covers field mapping and customization. Misc Settings contains additional plugin features.